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Thomas SharpeCommissioner - Federal Acquisition ServicesFederal Acquisition Services (FAS)
FY 16-17: Agency Priority Goal
Increase savings through acquisition solutions
Priority Goal
Goal Overview
Federal Agencies operate in a constrained budget environment and seek to maximize the use of each budgeted dollar. Through using FAS solutions Federal Agencies are able to purchase the goods and services needed to execute their mission at reduced cost, and as a result are able to maximize the support provided to key mission critical activities. Additional savings are generated for agencies by FAS through expanding the use of strategic buying leveraging FAS offerings across a wider customer base and through the development of new solutions.
Strategies
For savings initiatives like strategic sourcing of common supplies, reverse auctions, travel (transportation and hotels), fleet leasing and automotive purchasing; the majority of milestones for the next two years will be to increase overall savings.
The Acquisition Gateway will be an enabler for sharing information about FAS offerings and how to acquire goods and services in a way that best meets the demands of each agency. FAS initiated Category Management and its principles include making FAS contract vehicles more efficient and providing customers, the Federal Government, with better purchasing options.
Over the next two years, milestones for Category Management include:
- Categories being developed that are complementary to how the Federal Government purchases goods and services
- Category teams will work proactively with agencies to determine the requirements to complete mission critical work and how these needs are evolving
- Category teams will engage with industry to help industry and government conducted business in the most efficient way possible
- Through the knowledge gained from agencies and industry tools and processes will be developed to help reduce workload, contract duplication, and generate efficiency gains
FAS has started a strategic initiative entitled “MAS Modernization”. This program updates vendors on the current Schedules program and initiates the collection of transactional data. By receiving this data, FAS will be able to reduce price variability within our Indefinite Delivery Vehicles therefore providing savings and accuracy to those agencies that utilize them.
Over the next two years, milestones related to MAS Modernization include:
- Standardizing part numbers
- Receiving formated pricing data
- Provide more effective prices paid data
Progress Update
Through Q4, FAS has achieved $6.00B (excluding SmartBUY and FedRooms - where only data through Q3 has been reported) in savings, compared to the $5.20B annual goal. Of the 18 FAS programs covered by the APG, 12 have achieved their FY16 targets with a 13th (WAN) finishing the year within one percent of their target.
The largest contributing program to this goal, the City Pair Program (CPP), continued to carry FAS toward its savings goal. As government travelers have continued to utilize the CPP and their deeply discounted rates, the commensurate savings has contributed $2.46B toward the overall $5.20B goal.
Due to an unexpected and significant discount offered by a major software provider, the SmartBUY program realized a $900M incremental savings increase that has been allocated to Q3 results. The software vendor deeply discounted products to DoD customers, which was seen as anomaly and is not anticipated to occur in the future. In turn, the large windfall of additional savings for this particular program helped to ensure FAS exceeded the FY16 savings goal of $5.20B.
Not all programs were able to achieve their FY16 targets. JanSan has continued to fall short of spend and savings targets as a result of delayed posting on DoD e-Mall, lack of new commitments from Category Management Leadership Council agencies and some products remain embedded in service contracts, hindering JanSan’s results.
Reverse Auctions (RA) continued to struggle to achieve their FY16 target through Q4. This was a result of less than anticipated usage of the RA platform coupled with more accurate independent government estimates (IGEs). Previously, IGEs were much higher than the RA award price, resulting in higher savings figures reported for auctions. As FAS continues to collect and share RA prices paid data with agencies in accordance with category management principles, buyers are expected to develop better IGEs (more closely aligned to RA award prices) resulting in lesser savings.
|
|
|
FY 2016 (target) |
FY 2016 Q4 (YTD) |
% of target achieved |
|
TMVCS |
FedRooms |
$ 7,814,541 |
$10,132,808 (Data through Q3) |
130% |
|
Automotive Selling Price Discount Below Invoice |
$ 267,000,000 |
$363,658,598 |
136% |
|
|
Fleet Savings |
$ 178,000,000 |
$282,896,702 |
159% |
|
|
SmartPay Refunds |
$ 274,000,000 |
$291,941,672 |
107% |
|
|
ETS2 |
$ 21,052,048 |
$25,531,749 |
121% |
|
|
City Pair |
$ 2,419,000,000 |
$2,458,457,779 |
102% |
|
|
ITS |
WAN |
$ 670,600,000 |
$665,000,000 |
99% |
|
GSA SmartBUY |
$ 580,000,000 |
$1,122,997,427 (Data through Q3) |
194% |
|
|
COMSATCOM |
$ 180,000,000 |
$160,013,987 |
89% |
|
|
Reverse Auctions |
$ 12,308,000 |
$3,001,044 |
24% |
|
|
AAS |
Total estimated costs (initial or revised) as compared with total award ceiling amount (COGS) |
$ 437,000,000 |
$461,773,143 |
106% |
|
FSSI |
Office Supplies |
$ 52,700,000 |
$40,486,165 |
77% |
|
Domestic Delivery Services |
$ 51,121,687 |
$60,610,014 |
119% |
|
|
Print Management |
$ 10,449,068 |
$16,520,231 |
158% |
|
|
Wireless |
$ 10,800,000 |
$19,848,102 |
184% |
|
|
JanSan |
$ 9,000,000 |
$3,558,791 |
40% |
|
|
MRO |
$ 15,312,000 |
$16,576,540 |
108% |
|
|
BMO |
$ 642,857 |
$0 |
0% |
|
|
Total |
|
$ 5,196,800,201 |
$6,003,004,752 |
116% |
Next Steps
Current saving initiatives include strategic sourcing of common supplies, reverse auctions, travel (transportation and hotels), fleet leasing and automotive purchasing. For the majority of these programs, the milestones for the coming quarters will be to increase overall savings through bringing spend under these solutions from offerings in other government programs that do not have commensurate savings.
Contributing Programs & Other Factors
FAS Portfolios who contribute savings through various offerings incude:
-
Assisted Acquisition Services
-
Integrated Technology Services
-
General Supplies & Services
- Travel, Motor Vehicles & Card Services
No Data Available
