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Norman DongCommissionerPublic Buildings Service
FY 14-15: Agency Priority Goal
Reduce the Federal Footprint
Priority Goal
Goal Overview
Strategies
In order to accomplish our goal to reduce the federal footprint, GSA is aggressively working to reduce the amount of leased space in our inventory, since leased space is more costly than government-owned space. GSA will propose space reduction and consolidation options as tenant agencies require new or replacement leases. We will work with agencies to reduce their requirements and implement new and innovative workplace strategies that maximize space utilization. GSA will also continue developing new Client Portfolio Plans and update existing plans to identify and implement opportunities for customers to reduce space in leased and government owned buildings. Through these plans, GSA assesses agencies’ current real estate portfolio and develops action plans to increase asset utilization, as funding is available. GSA also works with agencies without a Client Portfolio Plan to reduce their space. We develop and utilize local portfolio plans and leverage market opportunities to help our customers consolidate and reduce real estate costs.
Through these strategies and initiatives, GSA is helping the Government reduce the federal footprint and save customer agencies money. Customers are looking for ways to consolidate space and minimize costs in this current budget climate and GSA is helping them achieve this goal by offering innovative solutions and technologies to reduce and optimize space.
Progress Update
GSA pro-actively partnered with client agencies through the Client Portfolio Planning (CPP) program to develop strategic portfolio plans and implement actionable projects to achieve savings and footprint reductions as identified in the prior years’ completed portfolio plans. The projects identified and improved leased space management by implementing workplace strategies, improving office standards, and consolidating higher cost lease space into lower cost/underutilized federally owned space. Rents were also optimized in competitive markets to capture favorable tenant lease rates. To date, GSA completed a total of 32 projects that have saved over $61.4 million in annual rent payments and reduced its real estate inventory by approximately 2.3 million usable square feet.
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In FY 2015, the CPP program completed three additional portfolio plans and met the cumulative target goal of completing 15 Client Portfolio plans. The three additional plans were for:
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U.S. Department of Agriculture
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U.S. Department of Justice
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U.S. Department of Veterans Affairs
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In FY 2015, GSA completed sixteen consolidation and lease opportunities for seven agencies, saving over $30.6 million annually and reducing the footprint by 916,000 usable square feet.
GSA received an appropriation of $140 million for Space Consolidation Activities, for both FY 2014 and FY 2015.
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In FY 2014, nine CPP projects leveraged $26.4 million in consolidation funds with a targeted $6.4 million in annual rent savings, a reduction of 300,000 usable square feet, and $23 million in annual government leased cost avoidance.
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In FY 2015, ten CPP projects leveraged $39 million in consolidation funds with a targeted $14.2 million in annual rent savings, a reduction of 400,000 usable square feet , and $18.7 million in annual government leased cost avoidance.
In FY 2014, GSA implemented an internal agency measure to track the reduction of lease space in its inventory. By improving utilization in owned and leased buildings, GSA surpassed its goal of reducing by five percent the amount of space procured through replacement leases. In FY 2015, through replacement lease projects, GSA had a 24 percent (500,000 square feet) space reduction over the existing leases, far exceeding the Agency Priority Goal of reducing space by five percent for replacement leases.
Next Steps
No Data Available
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Performance Indicators
Reduce the amount of rentable square feet in replacement leases
Agencies with completed Client Portfolio Plans
Contributing Programs & Other Factors
The following programs, defined in the Federal Program Inventory, contribute to this objective.
- Assisted Acquisition
- Building Operations
- Construction and Acquisition of Facilities
- General Supplies and Services
- Government-wide Policy
- Integrated Technology Services
- Repairs and Alterations
- Travel, Motor Vehicle and Card Services
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Strategic Goals
Strategic Goal:
Savings
Statement:
We will use our purchasing power and expertise to deliver cost-effective real estate, acquisition and technology solutions to federal departments and agencies.
Strategic Objectives
Statement:
GSA will effectively leverage the government’s buying power to reduce costs.
Description:
GSA will effectively leverage existing, and develop new, federal strategic sourcing initiatives to provide competitively priced solutions to drive savings in technology, real property and other acquisitions throughout the federal government. Through these solutions, GSA will be able to leverage governmentwide business volume for better pricing, and standardize contracting terms and conditions in order to reduce the cost of purchasing across government.
Strategies:
- Continue to assess government purchasing and supply markets to develop federal strategic sourcing initiatives that provide our customers with services and equipment, at an excellent value, from suitable suppliers using standard solution pricing menus.
- Use standard solutions and pricing with qualified suppliers to make it easier for agencies to meet their acquisition needs with minimal administrative demands, and, in turn, allow agencies to focus their time and resources towards their core mission-critical operations.
- Promote the use of strategic sourcing solutions by our customers and work with our federal partners and industry to develop solutions for a broader array of products and services.
- Reduce the operating costs for providing supplies to customers, which in turn will lead to customer savings.
- Continue to use solutions such as Smartbuy, Networx Services and Reverse Auctions to provide customers with significant savings for information technology and telecommunications services and equipment.
- Continue to develop and refine real estate market analysis tools and leasing processes to offer our customers leased workspace, when needed, at an excellent value.
Key Performance Goals:
- Generate savings through Federal Strategic Sourcing Initiatives
- Reduce the Global Supply blended markup
- Procure lease space at below industry market rates
- Realize savings through Integrated Technology Service solutions
Contributing Programs:
- Assisted Acquisition
- Electronic Government
- General Supplies and Services
- Integrated Acquisition Environment
- Integrated Technology Services
- Rental of Space
- Travel, Motor Vehicle and Card Services
Statement:
GSA will improve the federal utilization of space.
Description:
GSA is leading efforts to improve asset utilization, reduce agency space requirements, effectively manage real property, and pursue innovative proposals to leverage resources. We are a government-wide leader and expert in real estate solutions. We will assist and educate federal departments and agencies to develop plans that will assist agencies with consolidating their space to reduce their footprint.
GSA is encouraging agencies to reduce space to minimize costs. We use a variety of tools, strategies, and portfolio planning options to determine the optimal housing solutions for agencies. We are also targeting our large, more costly new construction, major repairs and alterations, and leasing prospectus projects. By working with customer agencies, GSA will identify opportunities to optimize federal real estate portfolios by reducing space, improving utilization, disposing of underutilized assets, and leveraging market opportunities to reduce the footprint and investment and operating costs.
GSA supports the Office of Management and Budget’s “Freeze the Footprint” policy – aimed at maintaining government-wide square footage for offices and warehouses – by collecting government-wide data and conducting analysis to assess the performance of each agency towards meeting the national goal.
Strategies:
- Use of the Customer Portfolio Plans process to develop and implement space saving opportunities with demonstrated value for both the client and GSA. These plans create value by proposing solutions which align Administration, Client Agency and GSA goals, and help optimize an agency’s existing portfolio while more effectively anticipating, capturing, and advising on future portfolio needs.
- Where it is advantageous to the federal government, work to house tenants in federally owned space, rather than leasing from the private sector.
- Minimize the amount of vacant space in the inventory and increase the utilization of existing space.
Key Performance Goals:
- Reduce the federal footprint
- Reduce vacant space in the government-owned and leased inventory
Contributing Programs:
- Building Operations
- Construction and Acquisition of Facilities
- Government-wide Policy
- Operating Expense
- Real Property Disposal
- Real Property Relocation
- Rental of Space
Statement:
GSA will reduce resource use and enviromental impact.
Description:
GSA will reduce resource usage by installing and implementing energy and water efficiency improvements in its portfolio; procuring more fuel efficient vehicles; reducing waste generation and diverting waste from landfills; offering more sustainable products and services on its schedules; reducing business travel and making remote meeting technologies more available and accessible; and increasing telework and designing workspaces that increase space utilization.
GSA also serves as a test-bed for innovative technologies and management practices that improve environmental performance while reducing costs. This will be accomplished by testing and, where proven effective, deploying Green Proving Ground building technologies and by making innovative products and services available and affordable to customer agencies.
Strategies:
- Employ new technologies and building management practices that are both cost-effective and environmentally responsible.
- Expand the use of alternative fuel vehicles governmentwide and ensure that low-cost, high-efficiency vehicle options are available to customer agencies.
- Building on its capability to deliver comprehensive products and services across Government at the best value possible, GSA will continue to expand its offerings of sustainable products. Assist federal agencies in meeting environmental sustainability purchasing requirements by identifying and increasing the availability of green products and services.
- Enhance the usefulness of energy efficiency research, strategies, practices, and tools provided to federal agencies by improving existing and deploying new resources that will enable better measurement of the use and impact of the resources provided; and obtaining user feedback, and disseminating research, strategies, practices and tools.
Key Performance Goals:
- Green the federal supply chain
- Reduce total water consumption
- Reduce total energy purchased
- Reduce use of petroleum-based fuel
- Purchase alternative fuel vehicles
- Provide useful energy efficiency information and tools to federal agencies
Contributing Programs:
- Assisted Acquisition
- Building Operations
- Construction and Acquisition of Facilities
- General Supplies and Services
- Government-wide Policy
- Integrated Technology Services
- Repairs and Alterations
- Travel, Motor Vehicle and Card Services
Agency Priority Goals
Statement:
By September 30, 2015, GSA will save $255M through the use of Federal Strategic Sourcing Initiative (FSSI).
Description:
By September 30, 2015, GSA will save $255 million ($111 million during FY 2014 and $144 million during FY 2015) through the use of Federal Strategic Sourcing Initiative (FSSI). Federal agencies purchase over $500B of goods and services annually. A key vehicle used by GSA, and other top purchasing federal government agencies, to promote cost savings, improved management visibility and adoption of best practices, has been the Federal Strategic Sourcing Initiative. Established in 2005, FSSI is designed to improve government management of commonly purchased goods and services. FSSI provides customers with significant savings, decreases administrative redundancy, and improves business intelligence while meeting or exceeding small business and sustainability goals.
Statement:
By September 30, 2015, GSA will reduce the amount of leased space by 5 percent for replacement leases. GSA will also work with agencies to complete a total of 15 Client Portfolio Plans (three new plans each year) to identify opportunities for agencies to optimize their real estate portfolios.
Description:No Data Available
Strategic Objectives
Strategic Objective:
Statement:
GSA will improve the federal utilization of space.
Description:
GSA is leading efforts to improve asset utilization, reduce agency space requirements, effectively manage real property, and pursue innovative proposals to leverage resources. We are a government-wide leader and expert in real estate solutions. We will assist and educate federal departments and agencies to develop plans that will assist agencies with consolidating their space to reduce their footprint.
GSA is encouraging agencies to reduce space to minimize costs. We use a variety of tools, strategies, and portfolio planning options to determine the optimal housing solutions for agencies. We are also targeting our large, more costly new construction, major repairs and alterations, and leasing prospectus projects. By working with customer agencies, GSA will identify opportunities to optimize federal real estate portfolios by reducing space, improving utilization, disposing of underutilized assets, and leveraging market opportunities to reduce the footprint and investment and operating costs.
GSA supports the Office of Management and Budget’s “Freeze the Footprint” policy – aimed at maintaining government-wide square footage for offices and warehouses – by collecting government-wide data and conducting analysis to assess the performance of each agency towards meeting the national goal.
Strategies:
- Use of the Customer Portfolio Plans process to develop and implement space saving opportunities with demonstrated value for both the client and GSA. These plans create value by proposing solutions which align Administration, Client Agency and GSA goals, and help optimize an agency’s existing portfolio while more effectively anticipating, capturing, and advising on future portfolio needs.
- Where it is advantageous to the federal government, work to house tenants in federally owned space, rather than leasing from the private sector.
- Minimize the amount of vacant space in the inventory and increase the utilization of existing space.
Key Performance Goals:
- Reduce the federal footprint
- Reduce vacant space in the government-owned and leased inventory
Contributing Programs:
- Building Operations
- Construction and Acquisition of Facilities
- Government-wide Policy
- Operating Expense
- Real Property Disposal
- Real Property Relocation
- Rental of Space
Agency Priority Goals
Statement: By September 30, 2015, GSA will reduce the amount of leased space by 5 percent for replacement leases. GSA will also work with agencies to complete a total of 15 Client Portfolio Plans (three new plans each year) to identify opportunities for agencies to optimize their real estate portfolios.
Description:
